Module 4: How to write a meeting agenda?
Lecturing
Please watch the video for what a meeting agenda is and what an ideal meeting agenda should include using the link below (VIDEO DURATION, 2.58 Minutes):
Please watch the video for what the stages of writing a meeting agenda are using the link below; STAGE 1 (VIDEO DURATION, 2.59 Minutes):
Please watch the video for what the stages of writing a meeting agenda are using the link below; STAGE 2 (VIDEO DURATION, 2.34 Minutes):
Please watch the video for what the stages of writing a meeting agenda are using the link below; STAGE 3; Sample Meeting Agendas, points to remember when writing a meeting agenda (VIDEO DURATION, 5.19 Minutes):
Activity 1: Completing the given meeting agenda template listening to an announcement.
EN-Please listen to a sample meeting announcement below and write the details of the meeting. (For example DATE= 19 October 2020). The link to listen to the meeting announcement is below.
TR- Lütfen verilen linkteki örnek toplantı duyurusunu dinleyiniz ve dinlediğiniz bu duyurudan toplantıya dair yakaladığınız detayları yazınız. (Örnek: Date: 19 October 2020).
Activity 2: Simplifying the given meeting announcement with plain English
EN-Suggest at least 3 revisions for the following meeting announcement to make it simpler for the reader with plain English.
TR-Aşağıdaki toplantı duyurusunu daha anlaşılır yapmak için en az 3 tane yalın İngilizce revizyonlar yapınız.
Dear All;
Our board meeting with the employees for this quarter of the year is scheduled to be held on the May 12 at 14:00 in our conference hall. I request all of you to be present at the scheduled time and day.
We intend to bring into light all the important issues and agendas for this quarter. We shall mainly be concentrating on the following matter:
1. Demands of the labour union.
2. The need of new members for some projects.
3. Utilization of our resources towards the benefits our staff.
4. Financial increment in budget for the ongoing onsite works.
You are requested to be ready with your reports and presentations. You can let us know if you have suggestions or questions regarding our mainly focused discussions in the meeting. Also inform us if you want any other discussion to be a part of this meeting so that we can be prepared in advance with the details.
This is a part of the regular meeting held on a quarterly basis in our company. The aim of this meeting is to hear from you and to be heard by you! We encourage our employees to be an active participant in the meeting and to be open about your suggestions and feedbacks.
This meeting is mandatory to all the employees of this company. In case you shall not be able to attend this meeting, you should inform the management in advance. Additionally, your assistant or any other member of your team should be ready to present your report in your absence.
Best regards
John Woo
Director